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2024 ANNUAL GENERAL MEETING NOTICE

THE 2024 AGM WILL TAKE PLACE ON JULY 4TH AT 625PM AT THE BROCKVILLE YMCA.

NOMINATIONS FOR EXECUTIVE MEMBERS HAS BEEN CLOSED AND ALL POSITIONS ARE FILLED BY ACCLIMATION. NO VOTING REQUIRED FOR THE FOLLOWING ROLES:

PRESIDENT
VICE-PRESIDENT
TREASURER
MEMBER AT LARGE (3)

AS PER BROCKVILLE BYLAWS VERSION 2023-1, THE FOLLOWING INFORMATION IS FOR THE AGM

The annual meeting of members shall be held no later than July 30.

The notice of AGM that is sent to members will include reports from the directors and officers and an agenda that includes but is not limited to the following items:
a. call to order
b. opening remarks
c. determination of a quorum
d. approval of agenda
e. approval of minutes
f. presentation of bursary awards
g. President annual report
h. Treasurer annual report (financial statements)
i. receipt of any report from a public accountant
j. approval of the Treasurer report
k. consideration of the appointment of a public accountant
l. reports from the other directors, officers and coordinators
m. election of directors
n. appointment of officers
o. any other items of business in the notice of meeting, e.g., confirmation of by-laws
p. adjournment

The Association must keep a written record of the AGM, i.e., the minutes of the meeting.  

Notice of the time and place of a meeting of members shall be given to each member entitled to vote at the meeting by telephonic, electronic or other communication facility to each member entitled to vote at the meeting, during a period of 21 to 35 days before the day on which the meeting is to be held. If a member requests that the notice be given by non-electronic means, the notice will be sent by mail, courier or personal delivery.

Pursuant to subsection 197(1) (Fundamental Change) of the Act, a special resolution of the members is required to make any amendment to the by-laws of the Association to change the manner of giving notice to members entitled to vote at a meeting of members.

The only persons entitled to be present at a meeting of members shall be those entitled to vote at the meeting, the directors, the officers, the Past President, and the public accountant of the Association (if any) and such other persons who are entitled or required under any provision of the Act, articles or by-laws of the Association to be present at the meeting. Any other person may be admitted only on the invitation of the chair of the meeting or by resolution of the members.